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Administrative Assistant

LifeWorks

This is a Contract position in Montreal, QC posted November 14, 2021.

Build a meaningful career

At LifeWorks, we offer more than career opportunities, we provide career opportunities to make meaningful contributions to people’s lives.  The extraordinary expertise of a more than 7,000-strong workforce is harnessed to support the employees and families of the organizations we serve. Our innovative programs have a lasting impact on the health, financial security and productivity of 24,000 workplaces.

The Administrative Assistant will work in conjunction with a team of administrative support staff providing full support and service to employees in administrative solutions.

More specifically, your main responsibilities will be to:

  • Managing incoming documents (requests)
  • Processing incoming mail, email, fax, etc.
  • Scanning;
  • Completing information related to the update of the latter in the internal tracking systems;
  • Electronic filing of incoming documents;
  • Processing customer requests electronically; report, email, etc.
  • Manage outgoing documents (requests)
  • Printing of documents;
  • Completion of document update information in internal tracking systems;
  • Mailing, emailing, etc.
  • Electronic filing of outgoing documents;
  • Processing customer requests electronically; report, email, etc.
  • Word document formatting, procedure updates;
  • Prepare all documents related to monthly billing;
  • Peer review of work;
  • Any other related duties.

Your Profile:

  • At least three years experience in an administrative position;
  • Excellent knowledge of Word, Excel, PDF, Outlook, Teams;
  • Bilingual (intermediate French and intermediate English);
  • Manage priorities according to tight deadlines;
  • Strong organizational skills
  • Great attention to detail and initiative.
     

Fulfilling work that matters

LifeWorks is in the business of helping organizations help their people and in the process, we strive to elevate ours. We’re always looking for talented professionals and strategic leaders looking to make a difference in the lives of the people we serve. We appreciate the interest of every applicant; however, we contact only those selected for an interview.

At LifeWorks, we are committed to putting our people first.  Our priority is to optimize the health and productivity of our people.  In light of COVID-19, our company continues to monitor the global situation and following local guidance in each of our communities to ensure the health and wellbeing of our employees.  Safety is our highest priority, and while the goal is to ultimately return to the office, we are currently working remotely and are connecting with candidates through virtual interviews, recruitment events, and information sessions.  We are excited to connect with you virtually, and look forward to receiving your application.