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Procurement Contracts Coordinator, Corporate Finance

Humanify360

This is a Full-time position in Montréal, QC posted January 12, 2018.

PSP Investments is one of Canada’s largest pension investment managers, with $135.6 billion of assets under management as at March 31, 2017. We invest funds for the pension plans of the Public Service, the Canadian Armed Forces, the Royal Canadian Mounted Police and the Reserve Force. Our skilled and dedicated team of more than 750 professionals manages a diversified global portfolio including stocks, bonds and other fixed-income securities, and investments in Private Equity, Real Estate, Infrastructure, Natural Resources and Private Debt. Our business offices are in Montreal, New York and London. Our head office is in Ottawa.

PSP Investments is an equal opportunity employer. It is the Company’s policy to recruit and select applicants for employment on the basis of their qualifications, with emphasis on selecting the best qualified person for the job. PSP Investments does not discriminate against applicants based on race, color, sex, religion, national origin, disability or any other status or condition protected by applicable law.

CORE ACCOUNTABILITY

Coordinate, manage and follow-up on all procurement contracts. The incumbent is responsible to prepare, negotiate, and finalize contractual agreements with the suppliers.

PRIMARY RESPONSIBILITIES

  • Coordinate the process relating to the documents on all formal bids, requests for information, quotes or proposals among others 
  • Ensure procedures and internal controls regarding acquisition of goods and services are respected
  • Participate in the pre-selection of the tenderers
  • Discuss and finalize required non-disclosure agreements
  • As required, write/draft contractual documents (RFP/RFI/RFQ)
  • Contract management
  • Prepare the necessary documents required to finalize contracts while upholding company policy at all times
  • Monitor upcoming contract due dates, through the contract management software, to coordinate contract renewals and/or terminations in a timely manner
  • Retain and file all documents (communications, decisions and information) pertaining to completed contracts
  • When required, create the requisitions in the purchase order system
  • Include all required documentation to support the computer equipment request with the electronic requisition and forward purchase orders to suppliers
  • Interact with internal and/or external parties to complete procurement requests
  • Support and guide the project managers throughout the process
  • Act as the main contact between the Client and the Vendors
  • Participate in the criterial evaluationsInteract with the legal department for all legal criteria
  • Maintain up-to-date contractual information included in the management system
  • Update information included in the tickets issued to the procurement department
  • When required, support purchasing for the acquisition of goods and services
  • Obtain quotes and select the best option, as per the circumstances
  • Create the requisitions in the purchase order system
  • Include all required documentation to support the purchasing request with the electronic requisition
  • Forward purchase orders to suppliers
  • All other related tasks.

PROFESSIONAL REQUIREMENTS

Education

  • Bachelor in Business Administration, Finance or Diploma/Attestation d’études collégiales (DEC ou AEC) in administration/management

Experience

  • Minimum of five years of relevant experience

Knowledge & Skills

  • Bilingualism (French/English)
  • Customer Service oriented
  • Good work ethics and professional integrity
  • Knowledge of the procurement process, as well as in the preparation and revision of contracts
  • Ability to handle considerable volume under tight deadlines
  • Attention to detail and very good organizational skills
  • Team spirit and ability to develop positive relationships with peers
  • Proactivity and forward thinking
  • Adaptability and drive for results
  • Accountability

Skills Required

  • Education level: University
  • Work experience (years): 6-9 years

Package

Salary: N/D

How to Apply