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Proposal Coordinator/Writer

GIRO inc.

This is a Full-time position in Montréal, QC posted October 1, 2018.

For the past 35 years, GIRO has established itself as a leader in the development of optimization software designed to improve productivity in the public transport and postal distribution industries.

Located in Montreal, GIRO has currently more than 450 full-time employees, mainly professionals in IT and operational research, serving over 300 public transportation and postal companies found in 27 countries (Montreal, New York, Los Angeles, Brussels, Barcelona, Sydney, Singapore, Hong Kong, Paris, etc.).

You are part of the proposal team in the marketing department. You report to the Business Proposal Manager.

Main responsibilities

The Proposal Coordinator/Writer uses their project-coordination and business-writing skills to ensure the production and delivery of effective, high-quality proposals to clients and prospects in English and French.

This is a new role for a Proposal Coordinator/Writer to take editing and production responsibility, under the supervision of the Business Proposal Manager, for proposals issued by the Account Managers other than those responding to RFPs. If you have 2–4 years’ experience as part of a proposal team, or in any role in a B2B environment that calls for organizational ability and excellent written-communications skills, you may be our ideal candidate.

Conferring with the Business Proposal Manager, you will apply established processes to coordinate the production of proposals with Account Managers and subject-matter experts. You will work closely with Account Managers to gather information and produce proposals based on existing templates, drafting and/or editing additional text as required. Bilingualism and superior multitasking skills are essential.

  • Prepare B2B proposals (non-RFP) for clients and prospects in English (60%) and French (40%)
  • Coordinate the contributions of Account Managers and subject-matter experts, ensuring adherence to processes and deadlines
  • Draft or edit content to be added seamlessly to existing templates
  • Ensure production and delivery of persuasive, high-quality proposals in accordance with internal standards and the client’s requirements
  • Occasionally assist in drafting, editing and producing proposals in response to RFPs

  • Diploma or degree in office technology, technical writing, administration, English, French or any other appropriate field
  • 2 to 4 years of experience in a B2B environment coordinating and drafting communications with clients
  • Advanced proficiency in Microsoft Office
  • Excellent content-writing, organizational, multitasking and interpersonal skills
  • High degree of autonomy and initiative
  • Bilingualism is essential; please submit your cover letter and CV in both English and French
  • Knowledge of other languages, an asset

Skills Required

  • Education level: University
  • Work experience (years): 3-5 years


Salary: N/D

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