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Technician, Accounts Payable and Payroll

Administration portuaire de Montréal

This is a Full-time position in Montreal, QC posted October 19, 2021.

Description: Under the supervision of the Finance Manager, the incumbent will be responsible for processing, tracking, validation and control activities related to supplier accounts payable.

The incumbent will also ensure that all effective policies and procedures are enforced to ensure the quality and accuracy of transaction controls.

They will perform all necessary steps to prepare and produce weekly payroll for unionized employees while meeting specific deadlines, ensuring accuracy of information and complying with legislative requirements and various payroll procedure requirements.

Perform suppliers’ operational transactions and ensure quality control: Ensure that all corporate invoices and payment requests are processed swiftly and accurately.

Verify that sales taxes charged comply with provincial and federal rules, and make appropriate corrections where necessary.

Ensure the reconciliation of accounts as part of month-end closing and monthly reports on accrued expenses from the Accounting department.

Verify transactions for payment of supplier invoices.

Process inquiries on supplier accounts payable, analyze requests and transactions, and communicate with internal partners to recommend optimal solutions.

Track and validate suppliers’ operational transactions: Ensure that all transactions (invoices, cheque requisitions and travel and business expense claims) are processed in accordance with the accounting service agreement.

Analyze exceptions (invoices that do not match purchase orders, incomplete requests, incorrect taxation) to detect trends, determine root causes and implement solutions.

Transfer issues as required and ensure that they are promptly resolved in order to maintain a high level of customer satisfaction.

Track overdue accounts and follow up to ensure each situation is resolved.

Participate in producing and updating financial reports and other documents.

Participate in preparing the MPA’s monthly and annual financial statements by ensuring that all financial data is included.

Participate in preparing quarterly and annual financial statements for various government agencies.

Reconcile expenditures in accordance with the budget and track them relative to future transactions.

Act as a resource person: Assist in explaining issues related to their expertise to internal and external clients.

Work with the Procurement team to resolve discrepancies between invoices and purchase orders and ensure prompt and accurate payment to suppliers.

Participate in updating policies and procedures.

Participate in and ensure follow-up on the annual auditing process.

Complete full payroll cycle processing for unionized employees: Update monetary items in employee files based on time sheets approved by managers, identify any discrepancies and make adjustments as required.

Perform payroll processing and make corrections as required.

Perform various monetary calculations.

Ensure compliance with legislation and the application of salary clauses in collective agreements for unionized employees.

Ensure accuracy of information and perform an in-depth step-by-step evaluation of the payroll process and pay slips.

Identify critical and problematic elements and recommend solutions.

Produce and complete various forms and reports: Produce weekly and monthly reports for third parties and ensure their accuracy with accounts payable before completing payments.

Assist in the reconciliation of various government reports (T4, T4A, support payments, etc.).

Reconcile payroll and make corrections as required.

Act as a resource person: Perform testing in the SAP system during changes/amendments to unionized employee pay related to legislation, wages, configuration, etc.

Provide requested information to relevant internal clients (employees) and external clients (government authorities, etc.).

Participate in the continuous improvement of processes in this position and/or department as required.

Perform all other related duties.

Qualifications University certificate in accounting or a related discipline and certification as a Payroll Compliance Practitioner (PCP) or equivalent experience.

3–5 years of relevant experience.

Member of the Canadian Payroll Association (CPA).

Ability to work in a fast-paced, dynamic environment.

In-depth knowledge of business processes associated with accounts payable and related SAP functions.

Effective analytical skills and proven teamwork skills.

Excellent interpersonal skills.

Excellent organizational and problem-solving skills.

Excellent communications skills.

Knowledge of Microsoft Office suite and proficiency in Excel.

Oral and written fluency in French and English.