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Administrative coordinator

Lemay

This is a Full-time position in Montréal, QC posted September 13, 2018.

CORE RESPONSIBILITIES

Reporting to two associates, from the landscape architecture and urban planning teams, the administrative coordinator will be responsible for providing administrative support to management as well as the team’s projects. He/she is distinguished by his/her bilingualism, great flexibility and ease with numbers. He/she will be called upon to carry out the following tasks:

Administrative support

  • Managing and updating the associates’ agendas;
  • Planning and coordinating meetings;
  • Producing various documents (letters, presentation documents, timelines, timesheets, meeting minutes);
  • Assisting the monthly invoicing project managers and following up with Accounting Services;
  • Producing expense accounts;
  • Providing administrative support to project managers;
  • All other related tasks.

Project management support

  • Assisting the project manager with overall project coordination and monitoring (work plan, list of stakeholders, follow-up emails, filing and nailing, telephone calls, etc.);
  • Assisting the Project Manager with administrative management of projects (monitoring and cost control, scheduling, etc.);
  • Planning and coordinating working meetings and producing reports.

QUALIFICATIONS

  • DEC in administration or a related field;
  • Two (2) to three (3) years of experience in administration or project management;
  • Excellent knowledge of Microsoft Office suite;
  • Ability to manage several tasks at once (multitasking);
  • Ability to manage multiple priorities under short deadlines;
  • Precision, tact and diplomacy;
  • Bilingualism in French and English;
  • Excellent quality of written French;
  • Positive, proactive and constructive attitude.

 

ADVANTAGES

Lemay means the chance to collaborate on challenging, high-profile projects in an exceptional workspace, designed in line with the strictest environmental standards. https://lemay.com/en/careers

We also offer the following:

  • Temporary position for one year
  • Competitive salary
  • Possibility of flexible and summer schedule
  • Social and sports-related activities throughout the year

Skills Required

  • Education level: College
  • Work experience (years): 3-5 years

Package

Salary: N/D


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