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University of Ottawa: Administrative Assistant To The Department Chair

University of Ottawa

This is a Full-time position in Montreal, QC posted January 7, 2021.

Salary(Grade:07) Hiring salary range $51309-$64,811 Position Purpose Provides administrative support to the faculty’s departmental chair to ensure smooth office operations and support the implementation of activities and projects.

Provides frontline client service and, in particular, greets internal and external clients, provides them with information and refers them to the appropriate person or service.

Provides support for academic operations and for teaching staff recruitment activities while complying with the University’s procedures and regulations.

Essential Qualifications Postsecondary education in administration and office technology or an equivalent combination of education and work experienceMinimum two years of demonstrated experience in a similar roleExperience using computer systems and software such as Windows, word processing software, spreadsheets, databases, the internet and emailExcellent communication, interpersonal and customer service skillsKnowledge of the structures of uOttawa, the faculty and its programs of study, and the academic regulations is an assetExperience interpreting, explaining and applying policies and regulationsExperience in bilingual administrative writingExperience producing reportsAbility to produce high quality work under pressure while meeting strict deadlinesInitiative, autonomy and sound judgementOrganizational skillsBilingualism English and French (spoken and written) Key Competencies Key competencies required at the University of Ottawa:Planning: Organize in time a series of actions or events in order to realise an objective or a project.

Plan and organize own work and priorities in regular daily activities.Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results.

Is proactive and self-starting.

Show availability and willingness to go above and beyond whenever it is possible.Client Service Orientation: Help or serve others to meet their needs.

This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s).

Accept and give constructive feedback.

Able to adjust own behaviour to reach the goals of the team.

Note All qualified candidates are invited to apply; however, preference will be given to Canadian citizens and permanent residents.

The University of Ottawa is an equal opportunity employer.

We strongly encourage applications from women, Aboriginal peoples, persons with disabilities and racialized persons.

If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require.Applications from employees belonging to the bargaining unit SSUO will be considered first.

Priority will be given to employees who have an entitlement as defined by their collective agreement or university policies.

The University also accepts external applications; they will be selected in second place.

Schedule with an average of 35hrs/week.

Requirements related to skills and experience are determined by the University of Ottawa, and all positions are subject to relevant laws, collective agreements, and regulations.

Please note that we will only communicate with candidates who are chosen for a preselection test or for an interview.

Remember to upload a copy of your diploma(s) or a certificate of merit as well as a current version of your CV into the My documents section of your career profile (please include the job ID number, i.E.

J0000-0000, in the title of your document).