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Executive assistant Legal field

Personnel ALTER EGO inc.

This is a Full-time position in Montréal, QC posted March 11, 2018.

A company of international renown in which the activities take place quickly and where your work is valued and appreciated within a warm and friendly company, would like to hire a legal secretary for its litigation.

Main responsibilities:
• Preparing and typing letters and legal documents on the computer from handwritten texts and making their layout;
• Review and proofread documents and correspondence to ensure they comply with established procedures and grammatical usage;
• Set appointments and dates of meetings as well as conference calls;
• Obtain required signatures on legal documents, follow up and reminders;
• Establish and maintain the filing system (paper and electronic);
• Archiving physical records as well as original contracts according to established procedures;
• Update various files and information stores on Word and Excel;
• Effectively manage incoming mail and send mail (including by mail, courier or international);
• Make photocopies and / or digitization of various documents;
• Complete building and / or furniture applications and IT requests as needed;
• Communicate with our supplier for legal translations;
• Replace and / or assist the administrative support staff of the service during absence and / or overtime in coordination with the Team Leader; and
• Perform any other related tasks requested by the Team Leader.

• College diploma in secretarial or clerical technique;
• Five (5) to ten (10) years of relevant experience;
• Experience in the business or legal community;
• Excellent command of spoken and written French and English;
• Good knowledge of Microsoft Office technology environments and software, including:
• In-depth knowledge of Word software and its advanced features (for example, styles, numbering and automatic references, review function and tables)
• Excellent knowledge of Outlook, Excel and PowerPoint software;
• good judgment and a sense of detail;
• Demonstrate exemplary professionalism, excellent team spirit and a distinguished presentation;
• Be versatile and able to work on multiple projects simultaneously and meet deadlines;
• Good ability to work under pressure and manage stress;
• Dynamic, enthusiastic person who has a strong desire to learn; and
• Demonstrate a strong sense of organization in the prioritization of files, autonomy, proactivity.

Skills Required

  • Education level: College
  • Work experience (years): 6-9 years


Salary: N/D

How to Apply