Administrator

Location: Montreal, QC
Schedule: 32 hours/week (seasonal flexibility possible)
Start Date: As soon as possible

Position Summary

A well-established community organization in Montreal is seeking a bilingual, versatile, and detail-oriented Administrator to oversee daily operations. The successful candidate will play a key role in coordinating administrative, financial, HR, and logistical activities in support of internal teams and community members.

Our workplace strongly values respect, inclusion, and diversity in all its forms. The selected candidate must demonstrate genuine openness toward people of various ethnic backgrounds, sexual orientations, gender identities, beliefs, and life experiences.

Key Responsibilities General Administration

• Oversee office operations: reception, records, supplies, and team support

• Support internal committees and prepare meeting minutes

Finance and Accounting

• Manage payments, invoices, bank reconciliations, and deposits

• Assist with budget tracking and fundraising campaigns

• Coordinate with external accounting and payroll services

Human Resources

• Prepare payroll and administer employee benefits

• Oversee background checks and ensure compliance of personnel files

• Maintain HR records and pay equity documentation

Facility Rentals

• Manage space rental requests, contracts, and payments

• Supervise event attendants and coordinate logistics (AV, cleaning, etc.)

Digital Communications

• Produce newsletters and update the website

• Manage communication platforms (Mailchimp, Google Workspace, social media)

• Collaborate with internal teams to ensure inclusive and clear information sharing

Candidate Profile

• Bilingual: fluent in French and English (spoken and written)

• Experience in administration, finance, HR, or team coordination

• Strong organizational skills, attention to detail, and autonomy

• Proficiency with digital tools (Google, Mailchimp, Squarespace, etc.)

• Collaborative leadership and personnel management skills

• Strong commitment to respect, inclusion, equity, and diversity

• Clear stance against racism, homophobia, transphobia, or any form of discrimination

• Discretion and professionalism in handling confidential information

Working Conditions

• Permanent full-time position (32 hours/week)

• Competitive salary based on experience

• On-site presence required (Montreal-based office)

• Supportive, inclusive, and people-centered work environment

• Flexible summer schedule depending on organizational activities