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Administrative Assistant – Wealth Solutions

Aon

This is a Contract position in Montreal, QC posted May 10, 2022.

Aon is seeking an Administrative Assistant

As part of a market-leading team, you will contribute to the creation of tangible results for our clients through the application of innovative and effective solutions within our Wealth Solutions Consulting group at Aon in Montreal, Quebec. As an Administrative Assistant, you will work directly under the direction of the Manager of Administrative Operations and provide support to a team of senior consultants.

Your impact as an administrative assistant

Professionalism

 

  • Demonstrates excellent customer service skills and exceptional attention to detail.
  • Superior writing skills: grammar, punctuation, spelling and proofreading.
  • Superior verbal and written communication skills.
  • Works independently with a variety of individuals and teams.
  • Demonstrates strong organizational and management skills.
  • Displays a professional appearance and demeanour in a casual work environment.
  • Demonstrates discretion in highly confidential matters.
  • Possesses a high degree of creativity and flexibility.
  • Suggests approaches to solving problems.
  • Maintains a high level of confidentiality.
  • Motivated teammate, able to work independently with minimal direction.
  • Able to interact effectively with clients and team members, demonstrating professionalism at all times.
  • Able to work in a fast-paced, demanding environment.
  • Self-prioritizes work and projects; achieves measurable progress by communicating effectively, openly and consistently with managers and team members

Responsibilities

  • Supports an executive level manager, which is a manager who is a member of the executive team.
  • Administrative activities include email management, time registration, full calendar management, research or other special projects.
  • Schedules and coordinates meetings, including room reservations and ordering/delivering food, if necessary.
  • Coordinates logistics for complex on-site or off-site meetings; this may include, but is not limited to, budgeting, travel, room reservations, meeting room logistics and equipment, and catering.
  • Interacts daily with internal and external senior managers and their administrative assistants.
  • Coordinates projects and works independently; seeks answers to questions, demonstrates initiative, uses network of resources to resolve issues.
  • Assists others in understanding or obtaining technology or facility support.
  • Provides back-up assistance to other administrative assistants as needed.
  • Able to compose documents from raw notes or independent knowledge of circumstances.
  • Maintains/updates/organizes categories and data in databases, OneNote or SharePoint.
  • Prepares and produces presentations, correspondence, and related documents, including checking for grammar, punctuation, and clarity.
  • Maintains a flexible approach and demeanour toward assisting others; models, coaches and mentors administrative assistants who aspire to advance to the Senior Administrative Assistant level.
  • Acquires and maintains knowledge of internal network and resources.
  • Possesses a thorough knowledge of the Aon brand identity.
  • Seeks additional responsibilities.
  • Acts as a key resource to the team (i.e. independently seeks answers to questions, demonstrates initiative, uses network of resources to resolve issues, and proactively passes on knowledge to peer network).
  • Strategic, solves problems and establishes procedures that result in process improvements.
  • Records hours accurately and submits them in accordance with company guidelines.
  • Self-prioritizes work and projects; achieves measurable progress by communicating openly with managers and team members in a consistent manner and with the highest quality.
  • Acts as a subject matter expert for internal tools and resources.
  • Other duties may be added based on business needs.

Experience and Requirements :

  • Minimum of three (3) years experience in a similar role;
  • Bilingual (English and French), both written and spoken;
  • Proficiency in MS Office software (Word, Excel and PowerPoint);
  • Punctuality and reliability;
  • Organizational skills, initiative, resourcefulness and attention to detail;
  • Flexibility and team spirit;
  • Demonstrated organizational skills;
  • Ability to work independently with a variety of people.

We offer you

A driven total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

Our Colleague Experience:

From helping clients gain access to capital after natural disasters, to creating access to health care and retirement for millions, Aon colleagues empower results for our clients, communities, and each other every day. They make a difference, work with the best, own their potential, and value one another. This is the Aon Colleague Experience, defining what it means to work at Aon and realizing our vision of empowering human and economic possibility. To learn more visit Aon Colleague Experience.

About Aon:

Aon plc (NYSE:AON) is a leading global professional services firm providing a broad range of risk, retirement and health solutions. Our 50,000 colleagues in 120 countries empower results for clients by using proprietary data and analytics to deliver insights that reduce volatility and improve performance.

By applying for a position with Aon, you understand that, should you be made an offer, it will be contingent on your undergoing and successfully completing a background check consistent with Aon’s employment policies. Background checks may include some or all of the following based on the nature of the position: SSN/SIN validation, education verification, employment verification, and criminal check, search against global sanctions and government watch lists, fingerprint verification, credit check, and/or drug test. You will be notified during the hiring process which checks are required by the position.

Aon is committed to ensuring an accessible online application process for all candidates, including individuals with disabilities, by offering an alternative way to apply for job openings. The alternative application method is only available for those who cannot otherwise complete the online application due to a disability or other need for accommodation

Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, colour, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, or domestic partner status. Aon is committed to a diverse workforce.

Disclaimer:

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time

 

 

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