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Administrative Assistant – Montreal East

Intertek Canada

This is a Full-time position in Montréal, QC posted September 4, 2018.

1. GENERAL DESCRIPTION OF RESPONSIBILITIES

Administrative Assistant has responsibility for providing effective and competent office support to the Branch in a safe, legal, and ethical manner.

2. SPECIFIC RESPONSIBILITIES

  • Coordinating specific administrative programs as assigned
  • Performing typing duties utilizing Microsoft Office software and analyzing the data that is produced
  • Assisting with forecasting and month end reports
  • Assisting with budget preparation
  • Assisting with expense report preparation
  • Assisting with invoice coding and approval
  • Assisting with travel arrangements
  • Performing general faxing, copying, mailing, etc.
  • Setting up conference room(s) for visitors and in‐house meetings
  • Maintaining an adequate stock of general office supplies
    Ensuring that project files are maintained appropriately
  • Assuming the role of “lead worker” in an assigned area and coordinating the daily workflow in that area
  • Typing and distributing various meeting minutes
  • Assisting with basic shipping and receiving functions as required
  • Performing other work as required

3. EDUCATION AND EXPERIENCE REQUIREMENTS

• High school diploma or equivalent

• 4‐6 years directly related experience

4. CORE COMPETENCIES

  • Excellent customer service skills
  • Excellent communication skills in both verbal and written format
  • Excellent organization and time management skills
  • Effective business writing and composition skills with a good command of the English language
  • Ability to analyze and solve problems
  • Ability to work independently in a fast‐paced, multi‐tasking environment
  • Ability to pay attention to detail
  • Ability to type quickly and accurately
  • Microsoft Office software expertise

Skills Required

  • Education level: High school
  • Work experience (years): 3-5 years

Package

Salary: N/D


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