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CPP Investments: Executive Assistant

CPP Investments

This is a Contract position in Montreal, QC posted March 19, 2021.

Company DescriptionMake an impact at a global and dynamic investment organizationWhen you invest your career in CPP Investments, you join one of the most respected and fastest growing institutional investors in the world.

With current assets under management valued in excess of $450 billion, CPP Investments is a professional investment management organization that globally invests the funds of the Canada Pension Plan (CPP) to help ensure long-term sustainability.

The CPP Fund is projected to exceed $1.5 trillion in the next two decades.

CPP Investments invests in all major asset classes, including public equity, private equity, real estate, infrastructure and fixed-income instruments, and is headquartered in Toronto with offices in Hong Kong, London, Luxembourg, Mumbai, New York City, San Francisco, São Paulo and Sydney.CPP Investments attracts and selects high-calibre individuals from top-tier institutions around the globe.

Join our team and look forward to:Diverse and inspiring colleagues and approachable leadersStimulating work in a fast-paced, intellectually challenging environmentAccelerated exposure and responsibilityGlobal career development opportunitiesBeing motivated every day by CPP Investments’ important social purpose and unshakable principlesA deeply rooted culture of Integrity, Partnership and High PerformanceIf you share a passion for performance, value a collegial and collaborative culture, and approach everything with the highest integrity, here’s an opportunity for you to invest your career at CPP Investments.Job DescriptionThe Executive Assistant is responsible for providing day-to-day administrative support to the Managing Director, Head of Technology and Data Delivery.

This will include managing calendars, meetings, expenses, events, presentations, travel, correspondence and departmental initiatives.Role-specific AccountabilitiesProvide general administrative support to the Managing Director and to the wider team.Manage calendars on behalf of executives, working with other departments’ to coordinate meeting booking.Work closely with external partners, assistants, vendors and other stakeholders to schedule meetings or events.Co-ordinate and provide support for departmental initiatives and projects, collaborating with participants from groups within CPP Investments.Ensure team members are prepared for all meetings and carry forward action items.Accommodate and complete staff requests, managing timelines and deliverables.Book and manage complex global travel arrangements, itineraries or other duties related to support professionals who travel globally.Reconcile credit card expenses and input into Workday.Co-ordinate, arrange and oversee department event planning process, as required.Support the on-boarding of new staff joining the team,Work closely with other executive assistants and teams to increase efficiencies and provide overall departmental support.Work cross functionally as part of a team with other members and departments.Handle highly sensitive and confidential matters relating to the daily activity of the department and/or organization.Be a CPP Investments ambassador by playing a key role in representing the team you support internally and externally.

Conduct work in a professional, friendly, easily accessible and approachable manner.Other duties as assigned (e.G.

assisting other administrative staff when needed)Qualifications5-10 years of experience gained from fast-paced, professional environmentCollege diploma or undergraduate degree is required.Experience providing support to multiple professionals and managing competing priorities.Experience with complex calendar management, booking high profile meetings, events, scheduling travel and managing expense reimbursement process.Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Calendar) and comfort and interest in learning new applications.Extremely motivated, eager to learn, adaptable, calm under pressure and professional.Able and willing to work flexible hours, as required.Proven attention to accuracy and detail, highly organized with the ability to prioritize and multi-task.Exceptional (written and verbal) communication skills and interpersonal skills.Ability to work in a high performing culture, under pressure and with time-sensitive deadlinesPersonable, easily interacts with all types of personalities and at all levels with a high degree of professionalism.Proven ability to work independently as well as to perform effectively in a team-oriented and open-concept environment.Exemplify our Guiding Principles of Integrity, Partnership, and High Performance.Additional InformationVisit our Linkedin Career Page or Follow us on Linkedin.

At CPP Investments, we are committed to diversity and equitable access to employment opportunities based on ability.We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process.Our Commitment To Inclusion And DiversityIn addition to being dedicated to building a workforce that reflects diverse talent, we are committed to fostering an inclusive and accessible experience.

If you require an accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms, etc.), please let us know and we will work with you to meet your needs.DisclaimerCPP Investments does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us.

Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other web-site job postings.

Any resume or other information received from a supplier not approved by CPP Investments to provide resumes to this posting or web-site will be considered unsolicited and will not be considered.

CPP Investments will not pay any referral, placement or other fee for the supply of such unsolicited resumes or information.