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Contract Administrator

Groupe Millésime inc.

This is a Contract position in Montréal, QC posted January 8, 2018.

Millesime is currently looking for a Contract Administrator for a 12 months’ assignment position in Montréal. Our client, the equipment finance division of a bank, provides commercial/corporate leasing and financing products to small, middle-market and large corporate companies with equipment needs and provides term loans, equipment leases, vendor finance programs and manufacturer finance programs.

The Contract Administrator has the responsibility to audit assigned transactions, recommend funding as well as approve funding requests. He/She is in daily contact with the Transaction Coordinators, both internal and external customers, vendors and other Company employees.


  • Processes new business accurately and efficiently;
  • Audit transaction documentation to confirm consistency thereof within approved parameters ensuring that all contract documentation complies with current Company policies and procedures, pricing runs, proposal letters, lease and loan transaction summaries. Recommend funding as appropriate;
  • Communicate document deficiencies with Sales and make recommendations in order to resolve and approve funding the transaction;
  • Make independent decisions regarding specific documentation “exceptions” that may be necessary to approve funding of a transaction;
  • Approve funding requests and execute lease and loan documentation up to the authority limits as assigned;
  • Advise Sales Reps, Transaction Coordinators and Credit Analysts on specific documentation issues;
  • Serve as a resource for clarification of documentation requirements, deficiencies and coordination of funding;
  • Create amendments to documents as a means of resolving documentation issues;
  • Interface with and provide advice for program source contacts on documentation issues related to third party transactions;
  • Prepare and submit filing of PPSA/RDPRM financing statements to ensure first priority interest in collateral;
  • Monitor and maintain documentation deficiencies for each assigned Sales Rep;
  • Other ad hoc projects and assignments as allocated by the department manager.


  • 5+ years of relevant work experience;
  • Customer service focus with experience handling escalated issues while balancing the needs of clients, shareholders, and team member;
  • Intermediate Microsoft Office skills;
  • Ability to navigate multiple computer systems, applications, and utilize search tools to find information;
  • Excellent verbal, written, and interpersonal communication skills;
  • Ability to work independently, proactively, innovatively, and creatively while exercising sound judgment;
  • Ability to work effectively in a team environment and across all organizational levels; where flexibility, collaboration, and adaptability are important


  • Bilingual in English and French

Skills Required

  • Education level: None
  • Work experience (years): None


Salary: N/D

How to Apply